Caterer Event Inquiry & Proposal Worksheet
A catering proposal worksheet with event and venue logistics, guest-count meal estimate, service-style pricing, dietary branches, rentals and add-ons, date-hold deposit, promo code, payment preference, and signed proposal terms.
- Guest meal and passed-appetizer quantities priced per serving
- Service-style fees for drop-off, staffed buffet, plated, and stations
- No-kitchen, load-in, plated-service, and dietary branches reveal follow-ups
- Dessert, late-night snack, rentals, mobile prep kitchen, and deposit pricing
- Working sample promo code plus payment-link or encrypted-card preference
Free plan, no credit card required. Clones into your account as an editable draft.
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Preview of this template's first page, drawn from the real layout. Your logo, company details, prices, and every field are editable in the Doc Builder.
What's on the document
Sections
- 1Event Contact
- 2Event Details and Venue Logistics
- 3Menu and Service Estimate
- 4Deposit, Promo, and Total
- 5Payment Preference
- 6Proposal Terms
Built-in pricing
- Guest meals starter estimate — $45 each
- Passed appetizer servings — $14 each
- Drop-off setup - labeled trays, disposable serviceware, no staff — $150
- Staffed buffet - buffet attendant, setup, and cleanup window — $550
- Plated dinner service - chef lead, servers, and timeline coordination — $950
- Stations - multiple service points and station attendants — $750
- Dessert station — $325
- Late-night snack — $450
- Rental coordination — $225
- Mobile prep kitchen — $650
- Date-hold deposit — $500
- Promo code with a working sample discount
Sample prices — edit every amount in the builder. Selections feed a live total.
Smart behavior
- No-kitchen venues reveal logistics notes and mobile prep kitchen fee
- Limited load-in venues ask for setup logistics
- Plated service asks for timeline and on-site needs
- Dietary flags reveal counts and allergy details
- Secure link confirms the destination email
- Card payment captures encrypted card details
More than a fillable PDF
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