Turn any PDF into a smart, fillable form. Automate everything after.
Create a form from scratch or import an existing PDF. Add smart fields, logic, e-signatures, payments, and AI translation, then send to one customer or thousands in minutes — and manage every submission in one pipeline.
Prefer a guided, multi-step form instead? See the interactive form builder →
Fillable PDF automationturns any PDF — or a form you build from scratch — into a smart, codeless web form that collects responses, payments, and e-signatures, then routes every submission into one pipeline.
Create a form from scratch, or import an existing PDF
No templates and no guided-flow wizard. Build a fillable form on a blank canvas, or import a PDF you already use — an intake form, application, waiver, or agreement — and DocOtto turns it into a smart, fillable document.
- Build a fillable form from a blank canvas
- Or import any existing PDF you already use
- Your layout stays intact — fields drop right on top
- Fills cleanly on desktop and mobile
Start your document
From scratch
Import a PDF
service-agreement.pdf
Drop in smart fields that do the work
Add the fields your document needs and make them intelligent. Show or hide fields with conditional logic, run live calculations, and collect payment without ever leaving the form.
- Text, dropdown, date, and amount fields
- Secure PII fields for sensitive data — SSNs, dates of birth, bank details — encrypted at rest and masked in your portal
- Document-upload fields to collect files and photos
- Conditional logic plus live calculations
- Connect Stripe to collect a deposit or full payment
Add a field
Text input
Amount
Secure PII
E-signature
Doc upload
Calculation
Secure PII — encrypted at rest, masked in your portal
Logic — show the deposit field only when total > $500
Collect legally binding e-signatures
Drop a signature field anywhere on the form and capture a binding e-signature at submit. Every signature is backed by an ESIGN certificate — the same e-signature engine as our Contracts product, no add-on.
- Signature fields placed anywhere on the document
- ESIGN Act-compliant with a full audit trail
- Certificate with IP, timestamp, and SHA-256 document hash
- Tamper-resistant signed PDF generated automatically
Signature field
Sign here
Sarah Mitchell
Signed 11:42 AM
ESIGN certificate
IP 73.41.18.207 · Mar 26, 11:42 AM
SHA-256 document hash verified
Full audit trail attached
Translate your form with one click
DocOtto uses AI to translate your entire form — labels, dropdown options, and help text — into 10 languages, so you can serve customers in the language they prefer.
- One-click AI translation of the whole form
- Spanish, French, German, Portuguese, and Italian
- Plus Chinese, Japanese, Korean, Vietnamese, and Arabic
- Labels, options, and help text all translated
Translate form
10 languages supported
Share one link, or send to thousands in minutes
Publish a free, distributable URL and post it anywhere — your website, social, email signature, or a printed QR code. Embed it on your site, or send the form by email to one customer or thousands in minutes.
- Free public form URL — post it anywhere
- QR code and website embed for in-person and online
- Send to one customer or thousands in minutes
- Send now or schedule for a future date and time
Your public form link
forms.docotto.com/f/acmepool/spring-intake
CopyQR code
Embed
Send by email
To 1 customer or 4,120 — in minutes
New customers add themselves to your base
Anyone who submits your public form is added to your recipient list automatically. Every inquiry captures the customer’s data into a customer base you own — ready to filter, tag, and reuse for the next send.
- Public submissions auto-added to your recipient list
- Customer data captured into a directory you own
- Instant team notification and a branded confirmation to the customer
- Tag, segment, and reuse any list for your next send
New public submission
Added to your directory automatically
Devon Tran
devon@example.com · Spring opening
Customer base updated
No manual entry — their data is captured for you
Route every submission in your pipeline
Submissions land on a kanban pipeline as clean, structured data — no transcribing handwritten forms, no copy-paste from email. Move them through your stages with manual drag-and-drop, or with automated steps that fire as submissions arrive.
- Every submission on a live kanban board
- Manual drag-and-drop, with owners, tags, and notes
- Automated steps route and advance submissions on arrival
- Clean, structured data — no transcribing or copy-paste
New
Devon Tran
Spring opening
In Review
James Rivera
Renewal
Complete
Linda Chen
Waiver
Drag cards between stages manually
Automated steps route on arrival
Everything built in
One fillable PDF automation tool, no add-ons. Everything below ships in the document builder.
Secure PII fields
Sensitive data encrypted at rest and masked in your portal.
ESIGN e-signatures
Binding signatures with a certificate and audit trail.
Logic & calculations
Show or hide fields and compute totals in real time.
Stripe payments
Collect a deposit or full payment at submit.
AI translation
One click translates the form into 10 languages.
Multi-channel sharing
Free URL, QR code, website embed, and email.
Your customer base
Submitters captured into a directory you own.
Submission pipeline
Route with manual drag-and-drop and automated steps.
Frequently asked questions
- What is fillable PDF automation?
- Fillable PDF automation turns a static PDF — or a form you build from scratch — into a smart, fillable web form. It collects typed responses, files, payments, and e-signatures, then routes every submission into a pipeline automatically, with no code.
- Can I make an existing PDF fillable?
- Yes. Import any PDF and drop fields — text, dropdowns, dates, amounts, secure PII, document uploads, and signatures — right on top. Your original layout stays intact.
- Can I collect payment on a form?
- Yes. Connect Stripe and add an amount field to collect a deposit or full payment at submit, with live calculations for quotes and totals.
- Do recipients need an account or app to fill out the form?
- No. Share a free public link, embed the form on your website, post a QR code, or send it by email. Anyone can fill it out in the browser on desktop or mobile.
- Are the e-signatures legally binding?
- Yes. Signatures are ESIGN Act-compliant and produce a certificate with a full audit trail, including IP, timestamp, and a SHA-256 document hash.
- Can I translate my form into other languages?
- Yes. One-click AI translation converts the entire form — labels, options, and help text — into 10 languages including Spanish, French, German, Portuguese, Italian, Chinese, Japanese, Korean, Vietnamese, and Arabic.
From PDF to done — automatically.
Build a smart, fillable PDF, share it anywhere, and manage every submission in one pipeline.